Top 5 Benefits Of Maintenance Regimes

Every organisation is completely unique, so why settle for anything less than a personalised solution?  

SFG20 was developed over three decades ago to keep pace with ever-changing building maintenance legislation and provide a technically robust standard for facilities managers, building owners, contractors and consultants. The SFG20 standard is accessed and used via Facilities-iQ, our new software solution designed to support individual building needs. 

With the introduction of our modernised software solution Facilities-iQ comes our new and exclusive Maintenance Regimes feature which allows you to tailor SFG20 content in whatever structure suits your organisation and its supply chain.  

In this blog, we’ll be explaining how Maintenance Regimes can be put into practice and how they can hugely benefit you, your team and others involved in your day-to-day maintenance operations.  

What Is A Maintenance Regime? 

A Maintenance Regime is a Facilities-iQ feature that allows you to organise and tailor SFG20 maintenance schedules to suit your way of working.  

You can then share these regimes via secure sharing links with colleagues, technicians or engineers out in the field or for the purpose of providing a specification for a tender or for completion of works. 

Regimes are often used to organise schedules by specific factors, such as budget, location or contract, and are an excellent solution for maintaining a Golden Thread of information about a building. 

With an Advanced or Professional subscription, you can create different folders and sub-folders pertaining to Facilities, Floor, and Space (i.e. buildings, rooms or outdoor areas) in a way that’s logical to you and your organisation.  

You can also add Systems folders (for e.g. fire and water systems) as well as general Groups folders which can house additional important information you often refer to. 

Once you’ve built your Maintenance Regime(s), you’ll have the option to choose which schedules to include or to tailor your chosen content. 

What Are The Benefits Of Maintenance Regimes in Facilities-iQ? 

Replaces Manual Work 

One of the biggest benefits of building Maintenance Regimes in Facilities-iQ is their ability to save you time as it removes the need to manually import data and/or make adjustments to your Computer Aided Facility Management (CAFM) system. 

In fact, recent feedback from customers has revealed that Facilities-iQ's automated updates and API integration with FM systems is saving them an estimated 20% of their time each week.    

Simply set up your Maintenance Regime in Facilities-iQ and benefit from automatic updates and seamlessly flowing content through to your CAFM via our Application Programming Interface (API).  

Gone are the days of static PDFs and other outdated ways of sharing which carry compliance and confidentiality risks – now, you can feel confident that everyone involved is staying compliant and working to the latest version of the SFG20 standard as ratified and updated by our highly experienced technical team. 

Offers A Highly Tailorable Way Of Working  

You can easily tailor task instructions, frequencies and timings in your Maintenance Regimes to improve your resource planning. On top of this, you’ll benefit from automatic updates to SFG20 content which won’t overwrite any changes that you make, saving both time and effort.  

Simplifies The Tendering Process  

If you’re running a tender, you can use Maintenance Regimes to create a precise specification for tendering purposes so you can be assured of comparing quotations on a like-for-like basis. 

Prevents The Loss Of Information At the End Of A Contract  

Service Providers can easily transfer your Maintenance Regime(s) set up in SFG20 Facilities-iQ back to you or another Service Provider at the end of a contract. This prevents time wasted recreating your Maintenance Regime and maintains the Golden Thread of information about your building. 

Speeds Up Building Handovers

If you’re taking over a new build or refurbished building, you can use Maintenance Regimes to smooth the building handover process. FM consultants can create a Maintenance Regime for you based on your asset register and then transfer the regime to the building owner or Service Provider, allowing you to hit the ground running. 

How To Set Up Your Maintenance Regime(s) For Success 

We’ve made our Facilities-iQ Maintenance Regimes feature as flexible as possible to allow you to organise content in a way that suits how you and your team work. 

Whether you’d like to base it around your organisation, contracts, service-level delivery or something else, there’s no set way or building your Maintenance Regime(s). 

To help you build your Maintenance Regime(s) effectively and get the most value out of this time-saving feature, you and your team may want to consider the below questions.  

Who Has Operational Responsibility? 

Determine who in your business is responsible for making sure all statutory maintenance tasks are completed and who decides when to apply SFG20 updates. Each person with operational responsibility will require their own Maintenance Regime so that they have control over when to review and apply SFG20 updates and can choose when to publish and share their regime for operational activity. 

How Do You Manage Your Budget?

If you manage multiple budgets, it’s a good idea to create a regime per budget. This will allow you to effectively manage each budget, give you clear visibility and enable you to compare what work needs to be completed by budget area vs what work has taken place and the associated costs. 

Do You Have A Single Or Multiple Maintenance Contracts? 

If you have multiple maintenance contracts for a site and the contract dates are different, it’s best to split each contract into its own regime so that a plan can be built to suit each contract’s timings. 

How Many Assets Do You Have? 

While it’s not always necessary to have one regime per site, large and complex buildings with several thousand assets can benefit from this structure. For clarity and to save time, you may wish to create a Maintenance Regime for each large building. That way, if SFG20 publish any updates, these updates can be implemented at a time that suits the property manager. 

How Many Maintenance Regimes Can I Create? 

It’s important to note that your Facilities-iQ subscription type will determine the functionality available to you when building your Maintenance Regime(s) and tailoring content. For more details, please refer to our table below.  

See Maintenance Regimes In Action  

The benefits of Maintenance Regimes in Facilities-iQ are wide-ranging for not only your internal team but also external stakeholders as they help to foster a more collaborative and organised way of working for everyone.  

There’s so much more to learn about Maintenance Regimes, and we want to provide you with all of the educational resources and tools to take full advantage of this new feature.  

If you and your team are interested in finding out more about Maintenance Regimes and how they work in Facilities-iQ, click below to either read our detailed guide or book an interactive demo call with our product experts.  

More About Maintenance Regimes