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What is Facility Maintenance?
Facility maintenance plays an important role in the upkeep of commercial buildings such as hospitals, office buildings, hotels, gyms, schools, and restaurants. It is the process of ensuring that commercial properties remain safe, well-maintained, and fully functional throughout their use. The two main approaches to facility maintenance works are reactive and unplanned, and preventative and scheduled.
Maintenance managers and technicians are required to ensure that businesses can utilise their commercial space and gain the maximum utility. This includes all on-site equipment and assets both indoors and around the building’s perimeter.
The importance of facility maintenance in
facility management
Facility maintenance consists of a lot of different moving parts, all of which help maintenance teams ensure everything remains in working order. These parts can be broken down into four categories:
- Interior equipment - Lighting, heating, air conditioning, office equipment
- Building systems - Utilities, security, energy management
- Infrastructure - Pipes, gutters, windows, doors, roofing
- Surroundings - Walkways, fencing, landscaping
What are the different types of maintenance?
There are many types of maintenance but some of the most common approaches are:
Reactive maintenance - equipment is run until it fails and is then repaired or replaced
Planned preventative maintenance (PPM) - an approach designed to have pre-emptive intervention before an asset fails, based on time and usage.
Condition-based maintenance (CBM) - uses sensors to gather data on the performance of building services assets around a building e.g., vibration, noise levels, flowrates, temperature rises etc.
Predictive maintenance - an evolution of CBM, uses data from sensors to build digital models or ‘twins’ of a building to aid design, construction, and operation
Examples of Facility Maintenance
- Equipment testing and calibrating
- Deep cleaning
- Detailed inspections
- Completing reports and conformity documents for auditing purposes
- Performing risk assessments
The Benefits of Facility Maintenance
Facility maintenance helps businesses to create a safer work environment by ensuring that the mechanical structure of the building and all its physical assets remain in good working order and are safe for use. Regular upkeep of a facility reduces the likelihood of unexpected damages, breakdowns, and disruptions. From a sustainability standpoint, environmental risk assessments can help facility managers more make informed choices about scheduled maintenance to reduce energy consumption and running costs.
Creating a maintenance plan can be a lengthy process, with businesses spending up to 12 months surveying assets and identifying the appropriate preventative maintenance schedules. However, facilities management software such as asset mapping can provide a more efficient, user-friendly, and cost-effective solution.
Using our facility management tool, you can discover asset types and associated SFG20 schedule codes, allowing you to generate maintenance plans and identify, predict, and plan for future resource requirements. This saves both time and money - but beyond this, it offers users significant insight into current and future project needs.
Why choose SFG20’s Maintenance Software?
SFG20 is the UK’s industry standard for building maintenance specifications. We’ve created a digitised, mobile-friendly library that consists of over 2000 maintenance schedules that are dynamically updated to comply with changes in relevant legislation and regulations. Our extensive library of schedules covers all the most commonly found assets within buildings. Our customers can then select additional specialist content, allowing them to tailor their package to their unique situation. In this way, SFG20 can support an integrated facilities management approach, whereby a facility has a complete view of all required maintenance and work tasks. This helps to deliver structure and agility, as events become planned, known, and visible on a maintenance schedule.
Over the lifecycle of a building, there will be times when occupancy levels change, and the utilisation of the building and its assets will fluctuate accordingly. This is why why we created maintenance schedules that specifically cover how to deal with the mothballing and reactivation of a building, to optimise efficiency and improve space optimisation.
Our API solution allows for seamless integration with computer-aided facility management (CAFM) systems, making it easier for building owners to implement preventative maintenance measures and reduce maintenance costs in the long run.
Why Choose SFG20?
Compliance
SFG20’s cloud-based software dynamically updates in response to changing legislation, so you never have to worry if your maintenance schedules adhere to the most recent regulations.
Ease of Use
Featuring an intuitive and simple to use interface, you’ll find it quick and straightforward to put together an efficient maintenance plan that clearly demonstrates what tasks need to be completed when and using which skill set.
Standardisation
With a single, central hub for all of your facility maintenance schedules and checklists, you’re able to standardise your approach to your maintenance operations to save time and effort on reporting and daily management.
Cost Efficiencies
Reduce maintenance costs by moving to a proactive planned preventative approach to equipment maintenance that keeps your assets in their optimum condition for a balanced regime, increasing utilisation and effectiveness.
Software Integration
SFG20’s API solution allows you to connect SFG20 directly to your operating software solution. Integration is quick and easy, and you’ll never have to worry about errors in your maintenance data while you work.
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Paper Trails and Auditing
Whether you need to be able to share your maintenance data with a third party, or your maintenance teams want to streamline their auditing process, SFG20’s maintenance management software gives you a paper trail of your activities.
Manage Multiple Sites
Managing multiple facilities and sites becomes easier with SFG20’s single, integrated platform. Have complete oversight over all of the buildings and assets that you manage in one place so you never have to worry about over or under maintenance, or compliance.
Proactive Maintenance Operations
SFG20’s maintenance management solution empowers facilities maintenance professionals to move from a reactive to a proactive approach to maintenance tasks. Conduct routine maintenance before your equipment breaks down to avoid costly repairs and downtime.
Why Should You Move to a Preventative Maintenance Regime
SFG20’s preventative maintenance software allows facilities maintenance professionals to move from reactive maintenance processes to planned, proactive maintenance processes. A reactive maintenance approach focuses on repairing equipment and assets when there is a fault; reacting to problems as they arise. This is often very costly, as it can involve emergency call-out fees and extended, unplanned downtime while the equipment is out of commission.
Planned, proactive approaches to maintenance, on the other hand, focus on keeping your equipment and assets in their best condition. Rather than waiting until something has broken down, you instead carry out routine maintenance to improve equipment reliability and keep it in optimum condition. This helps to minimize operational downtime while also extending the life of your current equipment. In this way, planned maintenance is the most effective and efficient solution for maintenance departments: allowing them to reduce maintenance costs and streamline maintenance scheduling processes.
The Maintenance Solution for Any Business
SFG20’s maintenance management software can be used by businesses of any size and in any industry. Whether you’re a small local business or a multinational corporation with multiple sites and estates to manage, SFG20’s maintenance software can help. You can discover our growing library of over 2000 maintenance schedules here, or check out some of our examples in different sectors below to see how we can help you meet your maintenance objectives and goals.
Hospitals and Healthcare Facilities
Whether you manage hospitals, Residential care Homes, medical suppliers or pharmaceuticals, SFG20’s maintenance management software is designed with healthcare facilities in mind.
Find out more
Educational Facilities
Compliance with legislation needs to be a top priority for any educational setting. Ensure the health and safety of both staff and students with SFG20’s maintenance management solution.
Find out more
FM Contractors
SFG20’s facilities management software is designed to support maintenance operations in any facility, regardless of industry, sector or size. It’s never been easier to stay compliant with regulations and manage your maintenance requirements.
Find out more
Residential Properties
SFG20’s property maintenance software is the ideal all-in-one solution for landlords and property managers to manage the maintenance requirements of their portfolios.
Find out more
Sports Facilities
Whether you own a professional sports arena or a local sports facility, it’s crucial that your facilities are kept to a high standard to avoid injury. SFG20’s maintenance software is designed to help create a safe environment for athletes, staff and spectators.
Find out moreOur Products
Library of Schedules
SFG20’s preventative maintenance software is our online, dynamically updating service designed to help you manage your facilities maintenance with ease while always staying compliant, regardless of changes in legislation. With over 2000 maintenance schedules to work from, you can create a proactive maintenance plan to suit your business’s unique needs.
Discover our Maintenance Software
Asset Mapping
With the SFG20 Asset Mapping tool, you can easily upload, map and model your facility’s asset information to get a better picture of your specific maintenance requirements. Working together with our maintenance software, this asset management data mapping solution helps assign your assets to the relevant maintenance schedules, saving you significant time and effort.
Find out more about our Asset Management Solution
Resource Modeller
Resource Modeller is designed for anyone who needs to estimate maintenance costs or labour requirements. Estimate and quantify the annualised cost of maintenance to aid in tendering and benchmarking activities, as well as planning your budget for the year ahead. This is a must-have tool for facilities management, finance and building design professionals who manage a department.
Explore our Resource Modeller
What to expect from an SFG20 demonstration
Perhaps we should start with what NOT to expect. No hard sell, no monologues, no lengthy product demonstration.
What you CAN expect is to meet a friendly, professional product expert who is there to listen to you and to find out more about your business challenges. Once we know more about you, we can tailor the demonstration and focus on showing you the functionality that will interest and benefit you the most.
You can expect to spend approximately 30 minutes with a member of our team, at the end of which you’ll know exactly how SFG20 can solve your specific challenges, saving you time, energy and money. We are looking forward to meeting you.
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