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With over 60% of universities facing reduced repair and maintenance spending, UK universities are facing growing pressure to do more with less. From estate managers to directors of estates and university operations leaders, university facilities management teams must balance rising maintenance costs, ageing estates, compliance obligations and ongoing funding challenges- making it increasingly difficult to maintain safe, efficient and compliant university buildings.
Created by SFG20
SFG20 is the industry standard for building maintenance specification. This guide draws on best practice maintenance management principles to help university estates teams prioritise compliance, manage risk and make more informed maintenance investment decisions.
What you’ll learn in our university maintenance management e-guide
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How universities can prioritise maintenance spending: Learn how to use risk-based decision-making to focus budgets on the areas that will have the greatest impact on safety, compliance and operational performance
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Ways to reduce reactive maintenance costs: Discover how a proactive maintenance approach can help improve long-term cost control
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Improving compliance with limited resources: Explore practical strategies for meeting statutory maintenance obligations, even when budgets and internal resources are under pressure
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Using maintenance data to support funding decisions: Find out how maintenance records, asset registers and performance insights can be used to build stronger business cases for investment
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Creating a more resilient university campus: Understand how maintenance planning can help reduce the long-term costs of deferred maintenance and improve asset reliability to support the long-term sustainability of university buildings and infrastructure
Facilities-iQ for educational facilities management
Watch a quick tour of Facilities-iQ's key features to see how our advanced maintenance software can help you to embed more efficient and cost-effective preventative maintenance strategies.
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Why planned preventative maintenance matters for university estate management
Planned preventative maintenance (PPM) is central to effective university building maintenance, helping teams to maintain safe, compliant and reliable learning environments for staff and students. Deferred maintenance can increase facilities maintenance costs by more than 1.5x over 2–4 years, placing greater strain on maintenance teams already navigating funding reductions. Rather than reacting to faults after they occur, a proactive maintenance approach counteracts this by identifying and resolving issues before they become costly failures or operational disruptions. Across teaching spaces, laboratories, libraries and student accommodation, PPM gives estate teams the control and confidence to keep complex facilities running safely as they should.
