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Maintenance schedules

Facilities Management Software for Schools and Multi-Academy Trusts

Schools and Multi-Academy Trusts (MATs) are responsible for estates that can range from a single site to portfolios spanning dozens of buildings across different locations. Classrooms, halls, science labs, kitchens, sports facilities and boarding accommodation each bring their own maintenance requirements. SFG20 provides the industry standard for building maintenance, giving schools facilities management teams clarity on what maintenance is required and when. Facilities-iQ gives access to the latest version of the standard, allowing teams to build maintenance regimes tailored to the assets, risks and operating needs of each site. It integrates with schools facilities management software including CAFM, CMMS and IWMS systems, so that approved regimes and any updates once reviewed and accepted, feed directly into the platforms used to plan, schedule, assign and record completed work. The result is a single, up-to-date source of maintenance requirements, supporting safer premises for pupils and staff, more effective delivery of maintenance work and compliance evidence. 

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How SFG20 facilities management software supports FM compliance for schools

SFG20 provides the industry standard for building maintenance specification, helping multi-academy trusts and schools meet evolving regulatory requirements to keep students and staff safe while efficiently operating sites.

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Ensure HTM compliance

Meet strict compliance requirements across sites

Use facilities management software for schools with built-in compliance frameworks to define maintenance tasks and create clear audit trails.

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Integrate with CAFM, CMMS and other asset management software

Compatible with with CAFM, CMMS and other asset management software for schools, maintenance schedules can be incorporated into existing operational workflows for easy implementation.

Improve visibility

Oversight across schools and MAT facilities

Gain oversight across individual schools and sites within a single academy trust, identifying schools that need more support and standardising maintenance across buildings.

Manage FM contracts

Consolidate maintenance contracts

Easily manage third-party maintenance contracts in one easy-to-access system, creating accurate specifications for cost-comparable bids and improving contract management across academy networks.

Stay audit ready

Access over 1,500 maintenance schedules

Access maintenance schedules that cover everything from critical assets to everyday maintenance activities, helping schools to embed best maintenance practices across all aspects of school facilities management.

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Improve asset management and maximise asset lifecycles

Stay on top of asset maintenance, using a proactive maintenance approach to protect assets and reduce costly maintenance backlogs.

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MAINTENANCE SCHEDULES

Browse 1,500+ schedules for facilities management in schools and MATs

Our maintenance schedules support schools' facilities management across a wide range of building types and assets. Covering HVAC, electrical systems, fire safety, water hygiene, lifts, building fabric, as well as playground and laboratory equipment, SFG20 helps school facilities managers to proactively approach standardised maintenance, minimising spend and disruption to students.

Built around recognised industry guidance and regularly updated to reflect changing legislation and regulation, SFG20 ensures schools can benefit from consistent maintenance across entire academy networks, supporting improved compliance and providing clear specification of works to support funding bids.

Manage school estates more effectively with facilities management software from SFG20

Managing maintenance across schools and multi-academy trusts means balancing compliance responsibilities, budgets and day-to-day operations while maintaining visibility across multiple sites, ageing buildings and diverse asset portfolios. As trusts expand, maintaining consistent maintenance standards, accurate asset information and oversight of planned works becomes increasingly difficult.

School facilities management software helps estates teams coordinate planned maintenance, manage assets across multiple sites and standardise maintenance practices throughout the trust. Combined with SFG20's industry-recognised maintenance standard, schools can implement robust planned preventative maintenance programmes that reduce reactive repairs, support statutory compliance, strengthen funding applications and maximise the lifespan of valuable estate assets.

"Using SFG20 benefited our Academies through significant cost savings realised by increasing the amount of work that is completed in-house versus contractors. We now have a consistent process across our schools and the ability to manage and control our risk across the estate"
Read the Full Case Study

Louisa Sharpless

Estates Compliance Manager, Ormiston Academies Trust

Why schools and multi-academy trusts use SFG20 with facilities management software

By integrating SFG20's industry-standard maintenance schedules with school facilities management software, schools and multi-academy trusts can deliver more consistent maintenance, making better use of limited estates budgets across their entire portfolio.

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Reduce reactive maintenance: Implement planned preventative maintenance to identify and address issues before they escalate into costly breakdowns, reducing unplanned downtime and disruption to teaching and learning
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Support funding and budget decisions: Use reliable maintenance data to reduce unexpected repair costs, prioritise investment, strengthen capital funding applications and support confident long-term estate planning
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Standardise maintenance across every school: Apply the same recognised maintenance standard across every academy and site, while tailoring requirements to each building’s assets, condition and risks.
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Strengthen contractor oversight: Use clearly defined maintenance schedules and evidence requirements to monitor performance, verify completed work and maintain consistent service quality across the trust.
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Maximise the life of school assets: Protect critical building systems and equipment through structured planned maintenance that improves reliability, reduces breakdowns and delays premature replacement.
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Gain centralised visibility of your estate: Bring asset, planned maintenance and compliance information together in one place, helping estates teams identify risks, compare performance and make better-informed decisions across every school.

Optimise your school facilities maintenance strategy with SFG20

Effective school estate management requires a consistent, risk-based approach to planned maintenance, statutory compliance and long-term asset performance. As multi-academy trusts grow and their estates become more diverse, maintaining consistent standards across every school can become increasingly complex. SFG20, the industry standard for building maintenance, helps schools and multi-academy trusts establish clear, consistent maintenance requirements across their estates—supporting safer learning environments, improved compliance and better-informed maintenance, budget and investment decisions.

Better school facilities maintenance management

Managing maintenance across multiple schools is increasingly complex, particularly when estates teams must balance limited budgets, statutory compliance requirements and ageing buildings. As multi-academy trusts grow—and funding decisions increasingly rely on accurate, consistent estate data—a proactive, evidence-led maintenance strategy is essential.

 

Download our free education estates guide to discover how planned preventative maintenance can help reduce maintenance backlogs, prioritise investment and build a more resilient, sustainable strategy across your school estate.

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Improve your school facilities management with SFG20

Request a demo to speak with one of our specialists about your school facilities management challenges and discover how SFG20 can help your school estates remain safe, cost-effective and compliant. 
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FAQS

Frequently asked questions about school facilities management software

What is school facilities management software?

School facilities management software helps schools and multi-academy trusts manage the maintenance, compliance and performance of their buildings and assets. It enables estates teams to perform tasks such as schedule planned maintenance, monitor statutory inspections, manage contractors, maintain asset registers and record maintenance activity across one or multiple school sites. 

Why do multi-academy trusts need facilities management software?

Facilities management software gives multi-academy trusts a centralised view of assets, maintenance activity and compliance-related information across every school. This helps estates teams apply consistent standards, identify risks, oversee maintenance delivery and make better-informed budget and investment decisions. Using SFG20 maintenance schedules provides a common baseline for what needs maintaining, how often and by whom, while allowing requirements to be tailored to each site.

How does school facilities management software support statutory compliance?

School facilities management software supports statutory compliance by helping estates teams identify, plan, schedule and record maintenance and inspection tasks relating to e.g., fire safety systems, water hygiene and Legionella control, electrical installations and emergency lighting etc. SFG20 maintenance schedules help trusts distinguish statutory work from optimal and discretionary activity, apply consistent requirements across sites and maintain a clearer audit trail, reducing the risk of tasks being missed or completed inconsistently.

Can school facilities management software help reduce maintenance backlogs?
Yes. School facilities management software can help trusts understand the scale of outstanding work, prioritise tasks according to compliance risk and operational importance, and plan delivery within available budgets. By combining accurate asset and condition data with SFG20’s structured maintenance schedules, schools can develop phased maintenance programmes that address deferred work, reduce reactive maintenance and improve asset reliability over time.
How does SFG20 improve school facilities management software?
SFG20 provides the industry standard for building maintenance specification. Schools can manage the SFG20 Standard through Facilities-iQ or integrate its maintenance content with an existing CAFM, CMMS or IWMS platform. This gives estates teams access to structured, customisable schedules that are reviewed and updated to reflect relevant legislation, regulations and recognised good practice, helping trusts establish consistent, site-specific maintenance requirements across every school.

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