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Maintenance schedules

Council Facilities Management Software

Local councils manage some of the largest and most diverse property portfolios in the public sector, spanning civic offices, libraries, leisure centres, community buildings and public facilities. Balancing ageing estates against tightening budgets and increasingly complex compliance obligations is a constant challenge. SFG20 provides the industry standard for building maintenance, helping councils implement structured maintenance programmes across their estates. Teams can access the latest version of the standard through Facilities-iQ, which integrates with council facilities management software, including CAFM, CMMS and IWMS systems, to help manage maintenance more effectively.

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How SFG20 facilities management software supports local government

SFG20 provides the industry-recognised standard for building maintenance specification, helping councils to develop effective maintenance strategies.

Explore the SFG20 standard Explore SFG20 software
Ensure HTM compliance

Stay up-to-date with regulatory changes

Access regularly updated maintenance guidance to stay informed of changing compliance requirements and industry best practice while managing increasing budget pressures

Integrate

Integrate with CAFM, CMMS and asset management software

Compatible with CAFM, CMMS, IWMS and asset management software for councils, maintenance schedules can be incorporated into existing operational workflows, increasing confidence in asset data with a single, reliable view of maintenance requirements

Regulatory updates

Support audit readiness and governance reporting

Strengthen compliance reporting and prepare for internal audits, governance reviews and external inspections with recognised maintenance frameworks

Manage FM contracts

Standardise maintenance across council estates

Implement a consistent approach to property maintenance across offices and public facilities, including estates inherited through restructuring or reorganisation

Stay audit ready

Access over 1,500 maintenance schedules

Access comprehensive maintenance schedules for councils covering building systems, critical assets and compliance-related activities across local authority estates, helping teams establish consistent maintenance standards

Break reactive cycles

Reduce reactive maintenance across public assets

Support planned preventative maintenance (PPM) programmes to identify issues in ageing public estates before they impact public services, helping smaller estates teams prioritise resources more effectively

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MAINTENANCE SCHEDULES

Browse 1,500+ schedules for council facilities management

Our schedules follow Building Safety Act guidance and support maintenance activities across local authority buildings. Improve confidence in asset data and establish consistent maintenance requirements across diverse council estates. Access maintenance schedules covering fire safety systems, water hygiene, HVAC, electrical infrastructure, public buildings, community facilities and other critical council assets. Schedules covering higher-risk residential buildings mean councils can take a more consistent, risk-based approach to building safety, compliance and Golden Thread management.

Manage evolving estates with council facilities management software

Managing maintenance across local authority estates presents unique challenges. As councils merge and reorganise services, estates teams are often responsible for larger property portfolios, ageing buildings and asset information inherited from multiple organisations, making maintaining confidence in asset registers more difficult. Facilities management software for councils helps teams manage maintenance activities, assets and compliance responsibilities more effectively.

“Local authorities are under increasing pressure to manage ageing estates, improve data visibility and maintain compliance with limited resources. A structured, risk-based approach to maintenance helps councils make more informed decisions, improve asset performance and reduce compliance risk."

Mark Hamer

SFG20

Why local governments use SFG0 for their facilities management 

By integrating SFG20's maintenance standard into local government facilities software, councils can realise a range of operational benefits, particularly when managing expanding estates following mergers, restructuring or service consolidation:

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Reduced downtime: Standardised maintenance schedules help identify issues earlier, reducing unexpected equipment failures and minimising disruption across newly combined estates and public services
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Smoother estate consolidation: Consistent maintenance frameworks across council properties and assets standardise maintenance practices in merged estates
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Improved contractor management: Define maintenance activities clearly for internal teams and external contractors, supporting greater transparency, consistency and compliance assurance
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Better service continuity: Maintain safe, reliable and accessible public facilities for residents, staff and visitors, even as estates grow
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Greater asset visibility: Create a consistent maintenance framework across multiple sites, maintaining clear visibility of assets inherited through council mergers
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Improved energy efficiency: Support sustainability targets with more efficient operations and longer-lasting assets
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Greater budget control: Reduce reactive maintenance costs, prioritise investment based on risk and asset condition, and support more effective resource allocation
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Enhanced compliance assurance: Demonstrate a structured, auditable approach to maintenance across all council buildings, regardless of when or how they entered the estate

Improve your council facilities management strategy with SFG20

Effective council facilities management requires a structured approach to maintenance, compliance and asset performance. As local authorities prepare for estate consolidation and organisational change, maintaining visibility of assets, compliance obligations and maintenance responsibilities becomes increasingly important.

SFG20 helps local authorities implement industry-recognised maintenance standards, supporting better decision-making, improved risk management and more effective stewardship of public assets.

Manage council maintenance and compliance

Financial constraints, fragmented building data and ineffective contract management are all making it harder than ever for UK councils to meet building safety requirements.

Download our free guide to discover practical strategies to navigate these common challenges and take charge of your compliance.
Efficient council estate

Embed council maintenance best practices with SFG20

Request a demo to speak with an expert about your council facilities management challenges and discover how SFG20 can support your maintenance, compliance and asset management objectives.
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FAQS

Frequently asked questions about council facilities management software

What is council facilities management?

Council facilities management is the process of maintaining, operating and improving local authority buildings and public assets to ensure they remain safe, compliant and operational. This includes civic offices, leisure centres, libraries, depots, community buildings and other council-owned facilities.

What is preventative maintenance for local authority buildings?

Preventative maintenance carries out planned maintenance tasks at scheduled intervals to reduce the likelihood of equipment failures. This approach improves asset performance, ensuring councils meet strict compliance requirements. 

What is the difference between facilities management software and SFG20?

Facilities management software helps organisations manage maintenance activities, assets and operational data, while the SFG20 standard provides the maintenance tasks and schedules that inform maintenance strategies.

How does SFG20 support councils undergoing Local Government Reorganisation?
Local Government Reorganisation (LGR) involves combining property portfolios, maintenance programmes and asset data from multiple local authorities. SFG20 helps councils establish a consistent maintenance standard across newly merged estates, supporting the standardisation of maintenance requirements and creating a more structured approach to compliance and asset management.
How can SFG20 support council estates teams?
SFG20 supports council estates teams through industry-recognised maintenance schedules, compliance guidance, regulatory updates, software integrations and structured planned preventative maintenance frameworks.
How does SFG20 support compliance with the Building Safety Act (2022)?
Many councils are responsible for residential accommodation, including higher-risk buildings that fall within the scope of the Building Safety Act (2022). SFG20 provides maintenance schedules to support a structured approach to building safety, helping estates teams demonstrate compliance and manage Golden Thread information. 

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