Skip to main content
Menu Trigger Menu Trigger
Maintenance schedules

University Facilities Management Software

Universities manage some of the UK’s most complex estates. From lecture theatres and laboratories to student accommodation and sports halls, all require a structured approach to maintenance. SFG20 provides the industry standard for building maintenance, helping estates teams understand what maintenance is required and when. The latest version of the standard is accessed through Facilities-iQ, where teams can build maintenance regimes and tailor them to each site’s assets, risks and operating requirements. Facilities-iQ integrates with university facilities management software, including CAFM, CMMS and IWMS systems. Approved maintenance regimes—and updates once reviewed and accepted—can flow into the platforms teams use to plan, schedule, assign and record completed work. This gives universities one consistent, up-to-date source of maintenance requirements across their estate, supporting safer operations, more effective maintenance delivery and clearer compliance evidence.

 

Schedule a live demo

See how our software works, explore a real schedule, and get answers to your questions.
birmingham city 1
Cranfield University 1
city st georges 1
bournemouth 1
anglian ruskin

How SFG20 supports education facilities management in universities

SFG20 provides the industry-recognised standard for building maintenance specification, helping educational facilities, like universities, develop structured maintenance programmes.

Explore the SFG20 standard Explore SFG20 software
Ensure HTM compliance

Stay up-to-date with regulatory changes

Up-to-date guidance to ensure maintenance teams remain informed of changing requirements for facilities maintenance management in universities

Integrate-1

Integrate with CAFM and CMMS platforms

Compatible with CAFM, CMMS and IWMS platforms, enabling university facilities management teams to incorporate maintenance schedules directly into existing digital workflows

Regulatory updates

Support audit readiness across campus

Prepare for internal reviews, external audits and governance reporting by providing a recognised maintenance framework that supports evidence-based compliance

Manage FM contracts

Standardise maintenance across multiple university buildings

Maintain a consistent approach to university building maintenance across diverse asset types and multiple campus locations

Stay audit ready

Access over 1,500 maintenance schedules

Access to more than 1,500 asset-specific maintenance schedules covering a wide range of educational building systems and equipment. Quickly identify appropriate maintenance tasks, frequencies and requirements

Break reactive cycles

Reduce reactive maintenance in critical learning environments

Adopt a planned preventative maintenance (PPM) effectively to maintain key university assets, helping identify issues before they lead to disruption

Search or browse the library
vector12
MAINTENANCE SCHEDULES

Search 1,500+ university facilities management schedules

University estates contain a broad range of asset types, each with unique maintenance requirements. SFG20 provides access to more than 1,500 maintenance schedules covering the systems and equipment commonly found across higher education estates, including fire safety, water hygiene, HVAC, electrical systems, and other essential campus assets. SFG20 helps facilities teams build robust maintenance programmes that support safety, compliance and operational performance.

Manage complex and varied estates with university facilities management software

Managing compliance across a university estate can be challenging due to the variety of building types, asset criticality and stakeholder requirements. University facilities management software helps teams manage maintenance, assets, compliance obligations and operational performance across complex educational estates. Common software platforms used by universities include CAFM, CMMS and IWMS systems, which provide visibility of assets, automate maintenance scheduling and support compliance reporting. SFG20 software solution, Facilities-iQ, complements these systems by giving teams access to the latest version of the SFG20 standard, helping them define what maintenance is required. Facilities-iQ integrates with CAFM, CMMS and IWMS platforms, allowing SFG20 maintenance regimes—and updates once reviewed and accepted—to flow into the systems teams already use. This gives universities a consistent, up-to-date source of maintenance guidance across their estate, supporting safer and more effective building operations.

“SFG20 is our critical third line of defence, helping us stay abreast of maintenance across the estate and allowing us to ensure safety, maintain continuity and enhance experience."
Read the Full Case Study

Yannis Daoutis

Compliance Manager, University of Leeds

Why universities use SFG20 for their facilities management

By integrating SFG20's industry-recognised maintenance standard into facilities management software, universities can unlock a range of long-term operational benefits:

Vector (23)
Reduced downtime: Regular maintenance helps identify issues early, reducing unexpected equipment failures and minimising disruption to teaching, learning and campus operations
Vector (23)
Improved asset life: Well-maintained assets typically last longer and perform more efficiently, helping institutions maximise return on investment and delay costly replacements
Vector (23)
Enhanced student experience: Safe, comfortable and reliable facilities contribute to a positive learning environment while reducing disruption to students, staff and visitors
Vector (23)
Improved energy efficiency: Maintained building systems generally operate more efficiently, helping reduce energy consumption, support sustainability targets and lower operational costs
Vector (23)
Greater cost control: Preventive maintenance supports more predictable maintenance budgets, reduces emergency repair costs and helps facilities teams allocate resources more effectively
Vector (23)
Strengthen compliance management: Support a proactive approach to compliance through industry-recognised maintenance schedules and guidance.

Improve your education facilities maintenance management with SFG20

When overseeing a university campus, facilities teams need a structured approach to maintenance that supports long-term performance and compliance. Educational facilities management requires consistent maintenance standards, effective compliance management and structured maintenance planning. SFG20 helps universities implement industry-recognised maintenance standards, with extensive experience navigating the latest regulatory and financial challenges facing modern campus facilities.

Address maintenance challenges facing UK universities

UK universities are facing growing pressure to do more with less. Rising maintenance costs, ageing estates, compliance obligations and ongoing funding challenges are making it increasingly difficult for estates and facilities teams to maintain safe, efficient and compliant buildings.

Download our free e-guide and discover practical strategies for prioritising maintenance activities, managing risk and improving asset performance on your campuses. 

Tackling Uni backlog

Embed university building maintenance best practices with SFG20

Whether you're responsible for a single campus or a multi-site university estate, SFG20 helps facilities teams implement a consistent, compliant and risk-based approach to maintenance.

Request a demo to speak to an expert about your education sector maintenance challenges and see how SFG20 can support your maintenance strategy.

Request a Demo

You may also like

UK University Funding Crisis E-guide
E-Guide August 2025 Sebastian Etchells

How to Tackle the UK Universities Funding Crisis for Building Maintenance

Download the free e-book on addressing the UK universities funding crisis, with strategies for risk management, cost forecasting, and estates maintenance.

Read now
Taking over building maintenance in education E-guide
E-Guide June 2025 Jennifer Williams

Taking Over Building Maintenance in Education: A Practical Guide

Taking on maintenance of a school or university? Download the free guide for practical advice on getting up to speed and managing compliance effectively.

Read now
University-colleagues-office-meeting
Article March 2025 Simona Sopagaite

Which UK Universities Have Invested the Most in Building Maintenance?

Are UK universities investing enough in building maintenance? SFG20 investigated with findings from 105 universities across the country.

Read now
school facilities management
Article November 2022 Jennifer Williams

Getting Started with School Facilities Management

Learn how to start managing school facilities efficiently. Ensure compliance with UK regulations and prioritise student safety with effective maintenance schedules using SFG20 standards.

Read now
FAQS

Frequently asked questions about university facilities management software

What is university facilities maintenance management?

University facilities maintenance management is the process of maintaining, operating and improving educational buildings and estates to ensure they remain safe, compliant, energy efficient and fully operational. This includes the maintenance of student accommodation, libraries, laboratories, sports centres, and teaching facilities, often across multiple campuses and locations. 

What is preventative maintenance in educational buildings?

Preventative maintenance is a planned approach to maintaining assets before faults occur. Examples include servicing HVAC systems, testing fire safety equipment and inspecting electrical systems at scheduled intervals.

What is the difference between CAFM software and SFG20?

CAFM software is used to manage maintenance operations and asset information, while SFG20 provides the maintenance standards and schedules that inform maintenance activities. Together, they help organisations deliver compliant and effective maintenance programmes.

How can SFG20 support university estates teams?
SFG20 supports university estates teams through industry-recognised maintenance schedules, compliance guidance, regulatory updates, software integration capabilities and structured preventative maintenance frameworks.

Discover how SFG20 can
save you time, energy and money

contact us

© BESA Publications Ltd 2026 All rights reserved