State of FM Survey 2025 – Prize Draw - Terms and Conditions

These terms and conditions govern the prize draw associated with responses to SFG20’s ‘State of FM Survey 2026’ (Terms).

1. Participation

1.1. In order to enter this promotion, you must, during the period between the Start Time and the Closing Time:

1.1.1. complete SFG20’s ‘State of FM’ Survey available at: https://www.sfg20.co.uk/state-fm-2026 ; and

1.1.2. enter your email address.

1.2. Entries that do not comply with these promotion Terms will be void and will not be entered into this promotion.

1.3. Only one entry per person is permitted.

2. Promotion Timing

2.1. This promotion will start on 9am on 7 October 2025 (Starting Time) and will close at 5pm on 31 December 2025 (Closing Time). SFG20 may extend the Closing Time by updating these Terms on the SFG20 website.

2.2. Entries received by SFG20 after the Closing Time will be void and will not be entered into this promotion.

3. Winners and prizes

3.1. Five winners of a Prize each will be randomly selected from all entries correctly submitted by entrants in accordance with these Terms (each a Winner).

3.2. If a Winner is selected from the same organisation as another Winner, SFG20 may conduct a redraw to ensure that each Winner represents a distinct organisation.

3.3. The prize is a review of an Asset Register submitted to SFG20 by a Winner to provide a report that lists out recommendations where the relevant Winner’s asset data is incomplete or inconsistent (Prize).

3.4. The Prize is non-transferable, subject to availability and does not include any additional costs and expenses. There is no cash alternative for the Prize.

4. Restrictions

4.1. The Prize draw is only open to residents in the UK aged 18 or over.

4.2. Employees of SFG20, and other BESA Group companies, and their immediate families are ineligible to enter this promotion.

4.3. Asset registers submitted by a Winner to claim its Prize must belong to that Winner or their organisation. Winners warrant that any submitted asset register, or related information will not breach any confidentiality, copyright, or intellectual property of any third party. No Prize will be awarded where any entrant has committed any form of misconduct (as determined by SFG20 in its sole discretion) or the Winner submits an asset register that is not its own or is in breach of any confidentiality requirement.

5. Notification of Winners

5.1. SFG20 will notify each Winner by email after the Closing Time. A Winner must claim its Prize by replying to the email sent to it by SFG20 within 21 days. In its reply, a Winner must tell SFG20 its contact details, including name, telephone number, and postal address.

5.2. If a Winner does not respond to the notification within 21 days, does not provide its asset register within 6 months of notification of winning, or is unable to claim its Prize for any reason, the Prize will be forfeited and SFG20 may select an alternative winner from the remaining eligible entries in accordance with the selection process described above (and that winner will also have 21 days to respond to their notification).

6. Publicity and personal information

6.1. SFG20 will use your personal information only in accordance with these Terms and its Privacy Policy. SFG20’s Privacy Policy may be updated from time to time.

6.2. You may be asked to participate in publicity relating to this promotion if you are selected as a Winner.

7. General

7.1. This promotion is operated by BESA Publications Limited trading as SFG20 of Old Mansion House, Eamont Bridge, Penrith, Cumbria CA10 2BX, UK (SFG20).

7.2. Typeform is a third-party website. Any hyperlinks or references to third party websites contained in these Terms are provided for your convenience only. SFG20 has no control over third party websites and accepts no legal responsibility for any content, material or information contained in them. The display of any hyperlink and reference to any third party website does not mean that SFG20 endorses that third party's website, products or services. Your use of a third-party site may be governed by the Terms of that third party site. While nothing in these Terms will limit SFG20’s liability for death or personal injury caused by its negligence or for fraud, SFG20 will not be legally responsible to entrants or winners for any losses that were not foreseeable to SFG20 or to the entrant at the time of entry to the promotion or which are caused by a third party.

7.3. You acknowledge and agree that the review of a Winner’s asset register shall compromise of SFG20 spending a maximum of 2 hours’ to review of a Winner’s asset register, 1 hour to write up of comments, and 30 mins’ to correspond with a Winner regarding comments provided under the Prize. SFG20 shall be under no obligation to provide any additional review or service to a Winner except at outlined in this clause or as otherwise excluded in these Terms.

7.4. By participating in the promotion, you grant SFG20 a non-exclusive, worldwide licence to use the information you provide for commercial purposes, including analysis and reporting on industry trends. This usage will primarily be limited to aggregated and de-identified data. To the extent permitted by law, entrants waive any moral rights in their submissions for the benefit of the Company.

7.5. You acknowledge and agree that if it is a Winner, that the Prize is provided on an "as is" and "as available" basis, and that information provided is for general informational purposes only and does not constitute professional advice. SFG20 disclaims all warranties, whether express, implied or statutory, including, but not limited to, any warranties of merchantability, fitness for a particular purpose, and non-infringement, and SFG20 shall not be liable for delays or failures caused by events beyond its reasonable control in relation to provision of the Prize.

7.6. If you are a Winner than you also agree that the while nothing in these Terms will limit or exclude SFG20’s liability for death or personal injury caused by its negligence or for fraud, SFG20 will not be legally responsible to entrants or winners for any losses that were not foreseeable to SFG20 and/or the entrant at the time of entry to the promotion or which are caused by a third party.

7.7. The laws of England and Wales apply to these Terms. Any disputes will be subject to the exclusive jurisdiction of the courts of England and Wales.